Reconvening from June 14 meeting where Tom Hackley, Gary Cook, Chris Sirotiak, and Amy Eklund decided that the major priority was finalizing the budget and there were too many unknowns to proceed with this.

Present: Gary Cook, Tom Hackley, Chris Sirotiak, Janice Zerfas, Amy Eklund, and Dave Sarra.

Major priority to recommend a new budget:

Ideas: Pass an interim budget

The retreat is coming up in September and some of these concerns might be addressed there.

Bi-annual audit was suggested. It was suggested that it be added to the by-laws.

Special funds need an account line. We cannot see where they are.

Tom has volunteered to be on the finance committee. Chris volunteers to be on the finance committee as well.

Tom moved that we add in income of $281 from the carryover funds of the previous year to next year’s budget proposal and that we reduce the membership committee expenditure from $600 to $500 as recommended by our membership chair to balance the budget for the coming year. Amy seconded. Motion passed unanimously. Dick was contacted by phone and also agreed with the motion.

1st order of business should be to get an audit done and we use a portion of the gift to do that.

Chris moved that we obtain a baseline audit performed by an independent accounting business as soon as possible to determine our current financial status. Tom seconded the motion. Motion passed unanimously. Dick was contacted by phone and also agreed with the motion.

Amy will have a blurb placed in the newsletter asking for members to contact Chris Sirotiak at 269-861-0436 by July 22 if they are interested in being a part of the finance committee. Chris and Tom will get information about costs of audits which will be submitted to the new board at the August meeting.

The retreat will require a deposit of $550 dollars. This is needed soon. This will need to come out of funds but will be replaced when people submit their money for the retreat on September 19-20. Tom moved that we authorize the treasurer to make a payment of $550 dollars for downpayment of the retreat. Gary seconded. Passed unanimously. The service will be held at the retreat that weekend.

Dick asked about the music director thing. Needed for next year are contracts for RE, Financial Administrator and Office Administrator. Job descriptions are needed for the 2 positions.

July 26 is suggested as our next meeting at 8:30. Amy will send out an email to the group list.

A motion was made to adjourn by Amy. Seconded by Tom. Passed unanimously.