Present: Gary Cook, Tom Hackley, Dick Berndt, Gary Cook, Janice Zerfas, Beth Lefever,

Minutes: Moved to approve by Tom, seconded by Dick, motion passed.

Contracts: See below regarding Gretchen. Dave still needs a contract. It was suggested that we use the contract from Theresa as the template. Gary will take care of getting it signed. The signed contracts will be kept in a folder in the BUUF office. Dick will organize the office. Charles put the history of BUUF together on a DVD. Contracts for the Administrative Assistant and RE Director will be signed within the next month.

Fix-it day: Saturday, April 25. Dick will clean the carpet. Dick is donating a vacuum cleaner to replace the broken one. Toilet in the restroom needs to be re-seated. Flashing around the northwest window of the sanctuary is needed. Gary will make a list of the things that need fixing/cleaning/maintenance.

There will be a Cleanup and Fix-it day on Saturday April 25. Gary is compiling a list of everything that needs doing. Contact Gary to add items that you have noticed to the list. Please plan on coming and contributing your time and effort.

Septic/drainfield. Is it time for maintenance? When the ground is saturated we always have overflows. Tabled for the time being but it will need to be dealt with.

The board is aware that the septic system needs addressing. Suggestions are welcome regarding solutions and ways to pay for the solutions. Contact Gary with your ideas.

Retreat: Do we need a facilitator? Could Beth be do this? This would be affected by our schedule. The thought is the new energy would come out of this and clarify our common purpose. Rekindling. Refocus. We don’t have a mission statement. Tom would be willing to talk to Viola about this idea and will bring back suggestions before next board meeting.

A retreat is under consideration. Tom Hackley is working on the plan for this.

Carrier for Ray: Janice will schedule rotation

Transportation is sometimes difficult for some of our members. We would like to have a rotation of people who can help with this. Please contact Janice if you are able to help with this.

Treasurer’s Report:

Minister’s Report: Muncie church had a collapse and the individual was resuscitated partially from the use of a defibrillator. They now cost about $1500. Beth will put out the request in the newsletter. Idea for a labyrinth in the back acreage. There is a labyrinth at the Pilgrim Church. It might also be a great place for a community garden or a kid’s garden. This might be something for the building and grounds committee. We still need a job description for Gretchen. There is a lack of clarity regarding the orders of service. Tom said he will work with Gretchen to present a contract for the next board meeting. Gretchen would be interested in having someone else take over the newsletter. Anisah was suggested as a possibility for this.

Pledge kickoff event—Chris/Emily are organizing

Search Committee—Kate, Julie, Gary will be canvassing the remainder of the members regarding their opinions by next board meeting. Beth’s contract runs through the end of July.

Auction: Friday April 17 is set and Gretchen is aware. Dick will make sure that the right date is put in the newsletter.

Special Congregational meeting concerning the budget: There needs to be 30 days notice. Sunday, April 19th. Chris moved, Dick seconded, passed.

The Board has called a special congregational meeting on April 19th at noon to discuss anticipated budgetary shortfall for the current fiscal year. More details on the budget situation will be published in the next newsletter prior to the special meeting. Please plan to attend. Circle talk will be foregone to accommodate the meeting. Gary will speak to Roger about it.

Childcare: Mike would like to contribute the 2009 earnings for childcare to BUUF. The board expressed its appreciation for this generous gesture. Dick will write the letter for the tax contribution. Gary will write a thank you letter to Mike.

The Board wishes to thank Mike Laborn for contributing his childcare earning back to BUUF for 2009.

Nominating committee: Gloria, Marv, Sue and Walter need to start coming up with nominees for board, nominating committee and the endowment committee. Beth will call Sue and if she is will perhaps she can activate the rest of the committee. If not, Beth will notify the board.

Newsletter report of the board. From this point on we will identify items as we go along for inclusion in the newsletter and then the report will be submitted immediately after the board meeting to the newsletter writer.

Treasurer’s report: $600 COSA money still has not been put back into the account and this is not reflected in the report. Currently shows a shortfall of approx $1000 but this will grow larger as we proceed through the rest of the fiscal year. At the next board meeting Dick will have a proposed budget. 50th anniversary cost… there was no line item so costs are being spread about. There will be invitations and postage, food cost, coming out of membership mainly. Suggestion by Chris that any payment that includes prorated amounts should be printed out with each paycheck so provide a check and balance and to help keep us on track with our bookkeeping. Motion to accept the treasurer’s report by Amy , seconded by Tom, passed. There are still some accounts which we haven’t spent as much as anticipated so the shortfall now is $2000. Dick and Gretchen will go through the expeditures and see if they can identify any discrepancies and then Chris will take a look at things. There will be a special board meeting on March 22 to look at the budget issues. Tom’s question regarding pledge detail…there had been several people that we hadn’t received pledges from. Dick states we did not receive pledges from those people who were missing from the pledge detail list.

Anniversary Dinner: Janice volunteered to organize. Saturday, May 16 at 6:30. Charles has prepared a powerpoint. Estimating cost is difficult right now but perhaps around $400.

Move to adjourn by Dick, Chris seconded, meeting adjourned.