Present:  David Sarra, Jim Dalgleish, Dick Berndt, Janice Zerfas, Chris Sirotiak, Gary Cook, Amy Eklund, Beth Lefever (initially)

Beth’s presence at board meetings in the summer is not part of her contract so Beth just made a very brief address to the board, welcomed new board members, thanked Dave for preparing for next years needs, and let the board know that she is available by email for any needs that may arise.

1.      The meeting was called to order.  Dave distributed the agenda.  Viola moved to accept the May minutes and Gary seconded the motion.  The minutes were accepted as previously corrected.

2.      Tom moved to accept the annual minutes  and Chris seconded the motion.  The minutes of the annual meeting will still need to be accepted by the congregation at the next congregational meeting.

3.      Dick presented the treasurer’s report.  We have six formerly pledging members who have not pledged yet, and there are also three new pledging members.  Currently the membership list is at 35+.  A full budget from last year was presented.  We “lost” about $2500 which was better than expected, the largest amount of this was additional support for the higher level of service we received in ministerial support.  Dick is hopeful that we will be prepared for an audit this year.  An updated proposed budget was distributed which Dick feels captures all the items which can be predicted for the coming year.  He is working on a way to reflect in the reports what the payment obligations are against the cash we have in the bank.  Tom is wondering if it may be time to increase the rent for our building to increase coverage of our rising costs.  The question was raised who should procedurally be the liason with these groups who rent?  Dick will figure out how much our costs are changing so this can be discussed at the next meeting.  CMD needs to be updated with our officers etc.  (This should have been done the week after the annual meeting.)  The full packet from the annual meeting was passed out.  Note the correction to the COSA report.  There is $500 some dollars that were taken out that wasn’t spent and it needs to be returned to the COSA fund because no plans were made to spend it.  There is no plan yet for the present year.  Once they have we will need to schedule a congregational meeting to vote on how COSA will spend the endowment.  Tom stated that the League of Women Voters was expecting a check from the fund.  There was clarification that this cannot be done with last year’s funds now because the deadline for coming up with a plan for the funds has past.

4.      Presidents Report—Dave passed out a sheet of issues that should be dealt with during the next year.  See attached.  Two items were added:  Rental cost of the building (mentioned above) and preparation for the year after next when Beth will be interning for another congregation and we will need to make arrangements for ministerial services.  Keys and Notebooks were distributed to the new board members.  Teresa (RE) also has a key.  Dave would like to keep a key so when he is writing grants he can get access to the files.  Beth’s letter of agreement for ministerial services was submitted to the board.  He suggested the board double check with Gretchen to make sure she has switched the board group email list to the new members.  He also distributed a list of monthly reminders and email addresses.    Grant info passed was distributed by Tom regarding renewable energy available which would need to be applied for by July 15.  This would be to have one public forum a month regarding renewable energy.  This could be a way for BUUF to be in the forefront of advocacy for renewable energy.  Some of the forums would be held here and BUUF’s name would appear on the literature as a sponsor.  Goals would be providing information through the library at New Troy community center, handouts, and a website.  Jim moved that we authorize the submission of the Community Energy project grant proposal and the motion was seconded by Janice.  Passed unanimously.  Viola’s new email is 5759@att.net In Dick’s mailbox there are Michigan Sales and Use Tax Certificates of Exemption in case we need to purchase something someplace where we are not yet registered.  There was discussion of whether to consider renting the building to the neighbors for a wedding.  This will go on the August agenda.  We should also consider whether we are going to have a retreat.

5.      A DRE search committee needs to be created.  David passed out the job description we used last year, the one put together by Teresa, and the employee agreement.  Teresa has curricula lined up for next year and is wondering if we should go ahead and order it.   Janice is willing to chair the search committee for DRE.  Janice will make some calls to interested parties and attempt to schedule a meeting after church next Sunday and will report to Gary with the results of that meeting.

6.      Election of officers:  President:  Gary Cook, Vice President:  Jim Dalgleish, Secretary:  Amy Eklund, Treasurer:  Richard Berndt   The slate of nominations was moved for acceptance by Tom Hackley,  and seconded by Chris Sirotiak.  Accepted as submitted unanimously.

7.      Calendar of Services and Events:  Harvey will be asked to email a report of where we are at so far in planning for services for next year.  Tom will bring in calendar ideas.  Amy will get in touch with Eric and Harvey regarding music.

8.      Other business:  none

9.      Date of next BUUF Board meeting and Adjournment:  August 17^th at 12:30p, after that the second Sunday of each month promptly at 1p.

Adjournment--