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BUUF Board Meeting September 12, 2010
Present: Dorothy Long, Janice Zerfass, David Sarra, Jim McConnell, Amy Eklund, Emily Hecht, Lisa Dalgleish
Dorothy did check on the non-profit filing with the IRS. Churches do not need to do this. Yay.
Dorothy moved to approve last month’s minutes, Janice seconded. Motion passed.
Contract for religious leader presented by Janice (Marilyn Klawiter helped to arrange the agreement in a good flow). One item that was discussed was that 22 services over 11 months were in the contract but the contract only covers 9 months. Also, at times, Jim may want to have other guest speakers that he arranges for to provide the speaking on a Sunday but he would still be running the service. Janice will take this back to Marilyn to be included in the contract. It was noted that there is no maximum dollar total stated but each item has a maximum. Jim would like the maximum amount for mileage increased because he would like to do more outreach to the community to see if we can be more integrated in the area church community. One idea was to put a total maximum amount and then there would be some room for give and take within. Janice moved that the contract being accepted as is and additional corrections be via addendum as they occur, Amy seconded. Passed unanimously.
A committee on ministry needs to be formed. None of the committee should be board members, two are suggested by Jim and the others are volunteers from the congregation at large. We will start with Jim’s selections and the ones who were previously on the Committee on Ministry. In two weeks Jim will communicate with the board regarding his selections. Then the board will attempt to find the other two members so we can have this nailed down by the October meeting.
Auction: Shall we continue with the October 23 dinner? We need to raise about $4000 with our fundraisers. Emily is happy to co-coordinate with it. She will make an announcement today asking for a co-coordinator. We need donations from the community and it takes a lot of time to do that sort of solicitation. This would all need to be lined up by the beginning of October.
Reports:
Membership. Lisa talked with Sue Betz and she is comfortable with her current level of participation, attending book club and an event now and then. She would like to resign from the Endowment Committee but Dave has not received word in writing. The Endowment Committee can go ahead and appoint another member to fill out her term. The next game night is September 24th . It is planned as a
regular once a month activity.
Dorothy presented the Treasurer’s Report, a balance sheet and August expenses. The dishwasher fund will be used for the hookup of the dishwasher. We have paid $200 to the county for the permit for the sewer mound system. It will come out of the special gifts fund. A building improvement fund was created. The board agreed to cover $50 toward Gretchen’s Quickbook class; this will be taken from office expenses.
We need more suggestions for childcare. Mike will continue to do some but we have no other provider currently. Emily may know somebody who can do this. She will check this out.
The pledge form on the website is still not present. Dave emailed Gretchen about this.
OWL training is Friday October 1 and 2 in Deerfield IL. We have the textbooks already so it would just be $180 per person for anyone who would register. It is probably time to do it here again. It would be nice to do it in conjunction with another church. We would need to commit to giving the class for it to make sense for doing the training. It was decided to wait until next year to offer the class here and to send someone for training (if need and interest exists) so it will be fresh.
Dave will be meeting with the teachers soon. The plan is to teach about the various religions through learning about their festivities as they come up through the year. He is still getting the Safe Congregations forms backs from the teachers. He hasn’t done any internet checks yet. The internet check is only for Michigan. What about Indiana or residents who have moved here recently from other states?
Jim reported that on Sept. 24 he would like to do a “lock-in” with the kids to start off a youth program. He will ask them if they want to do this after church today. Need one or two women, and another male. It would be great if Mike could participate. They would need to be checked out for safe congregation before hand. There may not be time for that. We might have to put it off for a month.
Chris’ house needs painting (exterior). He will talk to Chris about a potential date for the congregation to pitch in and do this.
This Friday will be the kitchen remodel project. Volunteers are needed. The kids put the windows in the doors. Marilyn is forming a worship committee.
Amy moved to adjourn, Lisa seconded. Meeting adjourned.
Next meeting date is October 10.
Dorothy did check on the non-profit filing with the IRS. Churches do not need to do this. Yay.
Dorothy moved to approve last month’s minutes, Janice seconded. Motion passed.
Contract for religious leader presented by Janice (Marilyn Klawiter helped to arrange the agreement in a good flow). One item that was discussed was that 22 services over 11 months were in the contract but the contract only covers 9 months. Also, at times, Jim may want to have other guest speakers that he arranges for to provide the speaking on a Sunday but he would still be running the service. Janice will take this back to Marilyn to be included in the contract. It was noted that there is no maximum dollar total stated but each item has a maximum. Jim would like the maximum amount for mileage increased because he would like to do more outreach to the community to see if we can be more integrated in the area church community. One idea was to put a total maximum amount and then there would be some room for give and take within. Janice moved that the contract being accepted as is and additional corrections be via addendum as they occur, Amy seconded. Passed unanimously.
A committee on ministry needs to be formed. None of the committee should be board members, two are suggested by Jim and the others are volunteers from the congregation at large. We will start with Jim’s selections and the ones who were previously on the Committee on Ministry. In two weeks Jim will communicate with the board regarding his selections. Then the board will attempt to find the other two members so we can have this nailed down by the October meeting.
Auction: Shall we continue with the October 23 dinner? We need to raise about $4000 with our fundraisers. Emily is happy to co-coordinate with it. She will make an announcement today asking for a co-coordinator. We need donations from the community and it takes a lot of time to do that sort of solicitation. This would all need to be lined up by the beginning of October.
Reports:
Membership. Lisa talked with Sue Betz and she is comfortable with her current level of participation, attending book club and an event now and then. She would like to resign from the Endowment Committee but Dave has not received word in writing. The Endowment Committee can go ahead and appoint another member to fill out her term. The next game night is September 24th . It is planned as a
regular once a month activity.
Dorothy presented the Treasurer’s Report, a balance sheet and August expenses. The dishwasher fund will be used for the hookup of the dishwasher. We have paid $200 to the county for the permit for the sewer mound system. It will come out of the special gifts fund. A building improvement fund was created. The board agreed to cover $50 toward Gretchen’s Quickbook class; this will be taken from office expenses.
We need more suggestions for childcare. Mike will continue to do some but we have no other provider currently. Emily may know somebody who can do this. She will check this out.
The pledge form on the website is still not present. Dave emailed Gretchen about this.
OWL training is Friday October 1 and 2 in Deerfield IL. We have the textbooks already so it would just be $180 per person for anyone who would register. It is probably time to do it here again. It would be nice to do it in conjunction with another church. We would need to commit to giving the class for it to make sense for doing the training. It was decided to wait until next year to offer the class here and to send someone for training (if need and interest exists) so it will be fresh.
Dave will be meeting with the teachers soon. The plan is to teach about the various religions through learning about their festivities as they come up through the year. He is still getting the Safe Congregations forms backs from the teachers. He hasn’t done any internet checks yet. The internet check is only for Michigan. What about Indiana or residents who have moved here recently from other states?
Jim reported that on Sept. 24 he would like to do a “lock-in” with the kids to start off a youth program. He will ask them if they want to do this after church today. Need one or two women, and another male. It would be great if Mike could participate. They would need to be checked out for safe congregation before hand. There may not be time for that. We might have to put it off for a month.
Chris’ house needs painting (exterior). He will talk to Chris about a potential date for the congregation to pitch in and do this.
This Friday will be the kitchen remodel project. Volunteers are needed. The kids put the windows in the doors. Marilyn is forming a worship committee.
Amy moved to adjourn, Lisa seconded. Meeting adjourned.
Next meeting date is October 10.
